July 18, 2018 7 min read How to Create a Gantt Chart in Excel (Free Template) and Instructions At the core of project management is a simple idea: Know what you want to build, the steps you need to take to get there, and how long each one will take to complete. Sounds easy enough right? But as any seasoned project manager will tell you, it rarely stays that way.

All of a sudden deadlines change, scope creeps up, resources change, or your team gets split to work on different projects. To stay on track no matter what happens you need a way to quickly see what needs to be done, track progress, and see what’s coming up behind the next curve. Gantt charts are one of the most powerful tools for seeing your path from 0–100% and identifying where issues might creep up. With a Gantt Chart, you get a quick, intuitive view of each task according to its time commitment and dependencies (i.e. What needs to get done before you can do that task). Like most aspects of project management, Gantt Charts are simple in concept, but slightly more complicated in execution. In this guide, we’ll run you through everything you need to know about how (and when) to use Gantt Charts, best practices for making them, and show you a step-by-step guide of how to create your own using Microsoft Excel and other more powerful project management tools.

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Download it first and follow along as we run through the guide. Fall in ♥ with Project Management.

Why (and when to) use a Gantt Chart A Gantt Chart is a visual representation of tasks over time that is incredibly useful for planning projects of almost any size and complexity. With a Gantt Chart you can quickly see: • The project’s start and finish dates • Each individual project task and who is responsible for them • When tasks start and finish and how long they should take • How tasks group together, overlap and depend on each other • The project’s progress and whether you’re keeping up with the schedule In other words, a Gantt Chart can be used by anyone who is running or just wants to keep track of a project.

Jul 18, 2018 - At the core of project management is a simple idea: Know what you want to. Put together a free Gantt Chart Excel template you can download,.

While originally written out on paper, most modern project management tools like Planio offer Gantt Charts as an option for viewing your tasks. Not only are Gantt Charts great for keeping track of your tasks.

But seeing everything in a visual manner like this has some other major benefits. First, a Gantt Chart promotes detailed planning.

Simply listing your tasks forces you to break them down into the smallest pieces to see their dependencies (the basis of task management!) Also, by including start and finish dates, it forces you to imagine the project all the way to completion, rather than get stuck in the messy middle. Next, Gantt Charts show potential risks and resource overload. With timelines clearly planned, you can quickly see where expectations might be high and you’ll need more resources (either time, people, or money). Lastly, Gantt Charts are easy to read, which makes them great tools for improving project communication. Everyone understands a basic bar chart, which helps bring added clarity and motivation for hitting deadlines. When you see a Gantt Chart, it will be broken down into two halves: • On the left side: is each individual task with related information about what’s expected, who’s responsible, and what (if any) dependencies they have.

• On the right side: is a visual representation of those tasks across a calendar, which lets you see how long everything should take, the sequence of tasks, and their progress. As you can probably tell, the power of the Gantt Chart is in its flexibility. They can be used for everything from developing an app, to, to remodelling your house. Gantt Chart vs. Agile, Scrum, and Kanban While Gantt Charts are great for keeping track of most projects, they make the most sense if you’re using traditional project management methods. Where relies on working in sprints and constantly iterating projects based on user feedback, traditional project management is built around larger milestones—a grouping of tasks—that are completed in sequence.

Before you dive into making your own Gantt Chart, make sure that it aligns with the way you build projects. A step-by-step guide how to create a Gantt Chart in Excel The great thing about is just how simple of a concept they are.

In fact, they’ve been around for over 100 years, with the earliest versions being created by Henry Gantt between 1910–1915. Finish Projects on Time and Budget.

Back then, however, Gantt Charts were drawn on paper. Meaning whenever a detail changed they’d have to recreate the entire chart. Today, we have the flexibility to create and adjust Gantt Charts quickly and easily with tools as commonplace as Microsoft Excel. Building a Gantt Chart in Excel can be a bit of an arduous process, however.